Trash

The Trash module lets super administrators review soft-deleted documents, restore them to the active corpus, or permanently delete them. Regular users move documents to trash from Documents; recovery happens here.

Overview

Deleting a document from the Documents table performs a soft delete. The record moves to Trash with deletion timestamp and actor. Super admins can preview, download, restore, or permanently purge items.

Key Features

• Soft-delete recovery: Restore documents accidentally moved to trash.
• Permanent deletion: Irreversibly purge documents that must be removed under retention policy.
• Deletion metadata: Shows who deleted each document and when.
• Preview and download: Inspect trashed documents before deciding to restore or purge.
• Super-admin only: Module visible only to users with super admin privileges.

Implementation

Step 1: Review trashed documents

1. Open Trash from the sidebar (super admin only).
2. Filter by date range to find recently deleted items.
3. Review DMS ID, Business Key, file name, deleted at, and deleted by columns.

Step 2: Restore a document

1. Click Restore on the target row.
2. Document returns to active Documents list.
3. Prior versions and audit history preserved.

Recovery is available only during the configured trash retention window. See Configuration retention settings and Storage and Lifecycle for policy details.

Step 3: Permanently delete

1. Click Permanently delete for documents that must be purged.
2. Confirm the action; this cannot be undone.
3. Blob storage and metadata are removed per retention policy.

Benefits

• Safety net: Accidental deletions are recoverable without database intervention.
• Controlled purge: Permanent deletion requires explicit super-admin action.
• Audit continuity: Delete and restore actions are logged in Audit.

Next Steps

• Documents: soft-delete from the active corpus
• Audit: review delete and restore events
• Configuration: retention policy settings
• Introduction: back to Kwik Vault overview